HAYAMA INTERNATIONAL SCHOOL SHIROKANE

SPRING SCHOOLShirokane Branch

Welcome to Hayama International School Spring School 2025!!

Spring School 2025's Main Theme is “The Wonder of Life and How It's All Connected.”

Join us as we discover the wonders and miracles of life's incredible connections!
Through captivating activities, children will set sail on their unique odyssey. Create new friendships, experience, breathtaking discoveries, and the blossoming of hidden talents eagerly await them. Welcome to the “Young Creatives’ Spring Odyssey!” a place where kids revel in fun, acquire knowledge, strengthen bonds with friends, and venture into the unknown. Let’s share laughter, foster growth, and weave delightful memories together! The gateway to adventure is wide open. Dive into the spring odyssey, filled with the infectious smiles and wonderment!

SCHEDULE

Session 1: March 17th〜March 21st(5 days, Monday to Friday)
Session 2: March 24th〜March 28th(5 days, Monday to Friday)

Time : 9:00am - 3:00pm (Drop-off: 9am-9:30am, Pick-up: 2:30pm-3pm)

9:00-9:30 Arrival
9:30-10:00 Welcome and Morning Activities
10:00-10:30 Morning Assembly
10:30-12:00 Indoor or Outdoor Activities for the day, Imaginative Arts ↦ Crafts
12:00-13:00 Lunch & Afternoon Recess
13:00-14:00 Indoor or Outdoor Activities for the day
14:00-14:30 Story time
14:30-15:00 Dismissal
Age : 2 years old (36 months) 〜 2nd Grade

THEME

Session 1 - Shapes and Stories of Creatures (3/17~3/21)

From extraordinary shapes to surprising lifestyles, children will explore the secrets of how plants and animals adapt and thrive in their environments.Through hands-on activities and fascinating discoveries, they'll uncover the incredible diversity of life and see how every creature is part of a bigger story - including them!

Session 2 - How Nature Connects Us All (3/24~3/28)

How do living things support and influence each other in nature? By exploring food chains and the delicate balance of ecosystems, we uncover the deep connections that bind all life together. Through games, activities, and art, we will journey into the grand, intricate story of life woven through nature.

OUR ACTIVITY

What we do in Spring School at here!
- Song / Chants / Music
- Vocabulary
- Storybook
- Art
-Games

OPTIONAL SERVICE

Daycare

You can order day care service from 8:30am to 9:00am and 3pm to 6pm.
This service is optional and we will charge ¥750 every 30 minutes.
*We do not have daycare after 6:30pm.
Daycare Times
Early Care : 8:30am to 9am
After Care : 3pm to 6:30pm

School Lunch

You can order school lunch.Our school lunch is a healthy, Japanese bento box.
*This is optional.Children may bring their own lunch or order the school lunch.

FEE

FEE

¥41,000 / session *This fee includes the session fee, material fees and facility fee.

Lunch (Optional)

¥2,500 / session *This is optional. Children may bring their own lunch or order the school lunch.

Daycare (Optional)

¥750 / 30分 *This is optional. If you want to order daycare, please write your request details on the application form. Ex. 3pm to 3:30pm (everyday)

SUPPLY LIST

This is the supply list for Shirokane students. Please click and check following supply list.

SUPPLY LIST for Shirokane

FAQ

Q : If I take more than one session will my child still enjoy it?
A：Each session includes craft making, singing songs, story books, fun worksheets and game activities based on the theme. You can take more than one session and enjoy different crafts, stories, songs and fun activities related to the weekly theme.
Q : How are the student classes determined?
A：It is based on the date of birth of the child. Each class has a maximum of 13 to 18 students.
Q：My child cannot speak English very well, will he/she be okay?
A：Please be assured that we are preparing programs that are fun for students from native English to beginner-level students. In addition, we have Japanese staff in case of emergency, so we will support your child.
Q：What is the school lunch like?
A：At Shirokane School, we have ordered a nutritionist supervised lunch box for infants. The lunchbox is a nutritious lunch with rice, main dish and side dishes. Lunch is available on a weekly basis. Please note that due to the order, lunch cannot be canceled once you have applied.
Q : What happens in the event of a disaster?
A：In the event of a disaster, we will wait at the school if the school is safe. If we find it difficult to stay in the school, we will evacuate safely and promptly to Minato District Children's Amusement Acorn Park. Then, under the guidance of the government and local governments, we will move to the second evacuation destination, Ikiiki Plaza. Depending on the disaster situation, the government may evacuate to another safe area at the direction of the government, but we assure that all staff will do their best to protect the children.
Q : What happens if someone gets injured?
A：At our school, the staff takes the utmost care to prevent any injuries or accidents. ・ For minor injuries such as abrasions, first aid for disinfection will be provided, but in the case of injuries that the school cannot judge, we will contact the guardian by telephone and come pick up the student. ・ If it is an emergency, an ambulance or school staff will take the child to the hospital, and parents/guardians should immediately come to the hospital. In the event of an accident or injury, we will contact the guardian by telephone (injuries that require immediate attention), accident reports (visual bruises, bruises, injuries near vital points), and bus reports (schools). Small injuries or accidents that occur: small abrasions and cuts occur frequently in daily life, and parents may not be contacted due to the size of the injury or accident and the condition of the student. If your child is injured without contact, please contact the school. Please note that dealing with all bruises and scratches is very difficult.

HOW TO APPLY

１.Please send us your application by clicking . After applying, an automatic reply will be sent.
*If you do not receive an email, please send us email directly.(shirokane@hayama-international.co.jp)
２. Please make a payment by a credit card or bank transfer.
３. 1 Application, 2 Transfer of Tuition & Extend Stay fee are received, we will send you a final confirmation email from the school and the application procedure will be completed.

Deadline for application

Session 1 : By 12am Wednesday, March 12th
Session 2 : By 12am Wednesday, March 19st
*The deadline for applications is stated above.
After the above date, please email the school office for availability. Email the following email address with your child(ren)'s name, date of birth, gender, sessions applying for, and if you will require daycare services, please include the times you wish to reserve.
(Please submit information for each child if applying for more than one child).
shirokane@hayama-international.co.jp

Caution: We will not accept lunch orders after the deadline above.


*Depending on the session, a class may soon reach capacity. As soon as we reach the capacity, we will terminate the reception of that session, so please confirm to the school in advance when you want to apply.
*Before session 1, we will have spring vacation for several days. If you have some questions, we will send you email from March 14th.

PAYMENT

Payments can be made by bank transfer or credit card. An invoice will be sent by an email within 7 days after applying summer school program.
*Your order will be automatically canceled if we don't receive any order confirmation from you by the due date.

APPLICATION

    Spring School Application

    Child's First Name　※

    Child's Last Name　※

    *If your child has a middle name, please put a hyphen (-) without using a space. Ex) First name-Middle name.

    Child’s Birthday※

    Blood Type

    UnknownABOAB

    Gender

    MaleFemale

    Nationality　※

    Address

    Zip ※

    Prefecture ※

    City ※

    Street Address ※

    Name of School Attending

    Grade

    Allergy　※

    Allergy content

    Medical history　※

    Medication Needed　※

    Is this your first time to come to Hayama International School？

    YesNo

    Family Information (Emergency)

    Full Name of Guardian1 ※

    Relationship ※

    Guardian1/Date of Birth ※

    Guardian1/Mobile# ※

    Guardian1/Mobile E-Mail ※

    Full Name of Guardian2 ※

    Relationship ※

    Guardian2/Date of Birth ※

    Guardian2/Mobile#　※

    Guardian2/Mobile E-Mail ※

    Payment Option※

    Bank transferCredit card
    ※Please write one email address to receive the invoice.※
    Please be aware that mobile phone email addresses will not be accepted.

    Class Schedule

    Please choose the session you want to apply.※

    Session1: 3/17~3/21'Shapes and Stories of Creatures'

    *We stop accepting applications.


    ¥41,000

    OPTIONAL

    School Lunch

    No needNeed（+¥2,500）

    DayCare

    Not WishWish

    Please fill in the desired day and time of day care.

    ※This amount is not added to the total price.
    Payment will be charged separately.

    Session2: 3/28~3/28'How Nature Connects Us All'


    ¥41,000

    OPTIONAL

    School Lunch

    No needNeed（+¥2,500）

    DayCare

    Not WishWish

    Please fill in the desired day and time of day care.

    ※This amount is not added to the total price.
    Payment will be charged separately.

    Remarks If you have any questions, please fill in here.

    Amount Payable

    ¥

    English Level Check

    My child attends/has attends an

    International SchoolESL Afterschool Program. ex:EikaiwaMy child does not attend an international school or English language program.

    When?

    My child can

    ReadWriteSpeak English

    Questionnaire

    ※How have you found us? (You can choose multiple)

    1.Facebook2.Instagram3. Flyer4.HP5. Search Engine6.school bus7. Introduction8.Other

    If you choose Other, please write how you find us.

    School Waivers & Agreements

    With the exception of the “Photograph & Video Release”, all waivers & agreements MUST be signed/initialed in order for this application to be processed. No changes to the waivers & agreements will be accepted.

    Other Fees

    Pick up and drop off times are 9:00~9:30 and 14:30~15:00.
    Drop-offs before 9:00 and pick-ups after 15:00 will automatically be placed in day care (¥750/30 min.).
    There is no day care after 18:30, and a penalty will be charged for pick-ups after 18:30.
    If we are unable to contact parents or guardians for more than 1 hour, we will contact the Child Protection Center.

    In case of Emergency

    I understand every effort will be made to contact the parents/guardian or listed emergency contacts in case of an emergency. In the event I cannot be reached, I hereby give permission for my child to be transported to the nearest medical facility. I also understand that I will be responsible for payments of any medical expenses incurred on my child’s behalf and that Hayama International School does not have funds available for payments of medical treatment for my child.

    Waiver

    I understand that Hayama International School assumes no responsibility for injuries or illnesses which my child may sustain as a result of my child’s physical condition resulting from participation in any session activities, athletic activities, sports programs, the use of any equipment, exercise or other activities. I expressly acknowledge on behalf of myself and my heirs that I assume the risk for any and all injuries and illnesses, which may result from participation in these session activities. I hereby release and discharge Hayama International School, its agents, servants and employees from any and all claims for injury, illness, death, loss or damage, which my child may suffer as a result of my child’s participation in these activities. I understand that Hayama International School is not responsible for personal property lost or stolen while members and/or program participants are using Hayama International School facilities or on Hayama International School premises. I acknowledge the WAIVER set forth above.

    Photograph and Video Release

    I hereby agree to grant my full and irrevocable consent to release any photographs and/or video footage to Hayama International School, for online album and art purposes in any medium publication or publicity, alone or in conjunction with the photographs or video footage of other persons objects or text material, and either with or without my name accompanying quotation.

    REFUNDS AND CANCELLATION POLICY:

    The cancellation policy is as follows. We require a 21 days notice prior to the start of the session, otherwise you will be charged the percentage below.

    21 days prior to the start of the session: 0% (full refund)

    20 to 16 days prior to the start of the session: 30%

    15 to 11 days prior to the start of the session: 50%

    10 days prior to the start of the session: 100%

    We will not accept cancellations or any changes once the session starts.

    *The office opens 9am to 6pm. If you wish to contact the school after 6:00pm on weekdays or Saturday and Sunday, email (shirokane@hayama-international.co.jp) .

    *Bank transfer fee is paid by the applicant.

    ※Confirmation page would not appear. Please check once again before you click send button.

    Accept




    MEMBERS

    You can see your child's group picture from here.Please choose your child's session and class. Also you can get password from school letter.The picture is available until April 30th,2025

    Coming Soon.