HAYAMA INTERNATIONAL SCHOOL

SPRING SCHOOLHayama Branch

Welcome to Hayama International School Spring School 2024!!

Spring School 2024's Theme is "Young Creatives' Spring Odyssey!"

Let’s embark on a springtime adventure of creativity and odyssey! An enchanting destination awaits, where we not only have fun but also learn and grow together.

Through captivating activities, children will set sail on their unique odyssey. Create new friendships, experience, breathtaking discoveries, and the blossoming of hidden talents eagerly await them.

Welcome to the “Young Creatives' Spring Odyssey!” a place where kids revel in fun, acquire knowledge, strengthen bonds with friends, and venture into the unknown. Let’s share laughter, foster growth, and weave delightful memories together!

The gateway to adventure is wide open. Dive into the spring odyssey, filled with the infectious smiles and wonderment!

SCHEDULE

Session 1: March 18th〜March 22nd (5 days, Monday to Friday)*The school opens on March 20th, too
Session 2: March 25th〜March 29th(5 days, Monday to Friday)

Time:9:00am - 3:00pm (Drop-off: 9am-9:30am, Pick-up: 2:30pm-3pm)

9:00-9:30 Arrival
9:30-10:00 Welcome and Morning Activities
10:00-10:30 Morning Assembly
10:30-12:00 Indoor or Outdoor Activities for the day
12:00-13:00 Lunch & Afternoon Recess
13:00-14:00 Indoor or Outdoor Activities for the day
14:00-14:30 Story time
14:30-15:00 Dismissal

Age:3years old (36month) 〜 12 years old

For students who will use the school bus, we will call you about the bus schedule within 2days before the beginning of session.

If your child goes back home without being picked up by a parent or guardian after getting off the afternoon bus, please let us know by email in advance. *Elementary only

For those families who need to drop-off/pick-up without using the school bus, we will have a shuttle bus from and to Shonan International Village parking lot. Please wait for the shuttle bus in the Shonan International Village parking lot at 9:15am/2:55pm. (https://goo.gl/maps/dawUbYphbSUBmatK8)

THEME

Session 1 - Culinary Canvas - Young Chef Edition (3/18~3/22)

Become a young chef and embark on an adventure of taste! Dive into the magical world of ingredients and cuisine and master the art of recipe creation. Learn the names of vegetables and other ingredients, spices, cooking phrases, and more as you create your own original recipes and spend a week perfecting your masterpiece! Cook your original recipe at home with your family and share the joy with them. Furthermore, let's make your original “Bento” with crafts at the school!

Session 2 - Manga Magic - Young Cartoonist Adventure (3/25~3/29)

Ever met a kid who doesn't like manga? In this session, let's jump into the cool world of manga and become young manga artists! Imagine cool characters, create your own stories with different settings and times. From the main character to the words in the speech bubbles, let's make your very own comic. It's not about watching – you're the one making the comics! Get ready for the fun adventure!

SCHOOL BUS

For students who use the school bus, we will call you about the bus schedule in 2days before the session starts.
*If your child goes back home without parents after getting off the afternoon bus, please let us know by email in advance.(contact@hayama-international.co.jp)

For those families who need to drop-off/pick-up without using the school bus, we will have a shuttle bus from and to Shonan International Village parking lot. Please wait for the shuttle bus in the Shonan International Village parking lot at 9:15am/2:55pm. (https://goo.gl/maps/dawUbYphbSUBmatK8)

Route ¥2,500 Hayama Zushi Yokosuka Kamakura Yokosuka (Nagasaka・Ogino・Nagai・Take・Hirasaku・Koyabe・Ikegami・Sakamoto・Shiomidai・Tsurugaoka・Hayashi・Abekura・Otawa・Kaneya・Kinugasa Sakaecho・Kinugasa・Heiwadai・Hemigaoka・Boyodai・Miyukihama・Yamashinadai・Yamanakacho) Kamakura (Zaimokuza・Omachi・Yukinoshita・JR Kamakura Station・Juniso・Jomyoji・Nikaido)
Route ¥3,500 Kamakura Fujisawa Kanazawa-ku Yokosuka Others Others

FEE

FEE

¥41,000 / 1session
*This fee includes the session fee, material fees and facility fee.

Lunch (Optional)

¥2,000 (for Kindergarten) / Session
¥2,400 (for Elementary) / Session

*This is optional. Children may bring their own lunch or order the school lunch.
*If your child has any food allergy, we cannot accept the school lunch order.

School Bus (Optional)

¥2,500 or ¥3,500 / Session

Please check your bus area.

Daycare(Optional)

¥1,000 / 1hr

*If you sign up for the daycare program, we ask that a parent or guardian pick up your child directly from the school. Bus services will not be provided during daycare hours.

SUPPLY LIST

This is supply list for Hayama students.
Please click and check following supply list.

Supply List

FAQ

Q:If I take more than one session will my child still enjoy it?
A:Each session includes craft making, singing songs, story books, fun worksheets and game activities based on the theme. You can take more than one session and enjoy different crafts, stories, songs and fun activities related to the weekly theme.
Q:How are the classes divided?
A:Classes are based on the child's date of birth with 12 to 18 students per class.
Q:Can my child be in the same class as my child’s friends?
A:We will consider this if you include the names of the child(ren) with whom you want to participate with on each other's application. Please note there is no guarantee that you will be in the same class. In addition, if the ages of the applicants are different, they will join the class for the child(ren) of the lower grade.
Q:Can you pick my child(ren) up near my house?
A:The bus route will be decided in consideration to the children's residence to participate in each session, so it may not be possible to meet your request. Most often you will meet at the nearest station or large street. Please understand this beforehand. In addition, we will contact you on Thursday or Friday of the week before the start of the session regarding the boarding place and time of the bus.
Q:My child(ren) can't speak English at all, is that OK?
A:Our summer program is created for many students of different levels to participate, so even if you do not have summer school experience, it is okay.
Q:Can I order a school lunch?
A:For lunch at our school, we ask a nearby lunchbox maker. It consists of usual food in a Japanese lunchbox, like rice and side dishes. There is no menu to choose from for the school lunch. Lunch will be ordered weekly and cannot be canceled. In principle, we do not accept school lunch orders for child(ren) with food allergies.
Q:What happens in the event of a disaster?
A:In the event of a disaster, our school is instructed by the fire department to wait at the school if there is no problem with the building. Depending on the disaster situation, we may have to evacuate to an evacuation site (Shonan Kokusai Muranishi Park) and be picked up. However, please be aware that the evacuation area may change depending on the situation at the time, with the student's safety taken first. In the event of a disaster, school bus operations will be canceled. In that case, we will do our best to protect the students until the parents come to pick them up. In the event of a disaster, information will be provided on Twitter (Twitter ID: hayamainter). Please check at each home.
Q:What happens if someone gets injured?
A:At our school, the staff takes great care to prevent any injuries or accidents, but in the unlikely event of an accident, we will take the following measures.
・ For minor injuries such as abrasions, we will provide first aid for disinfection, but in the case of injuries that can not be judged at the school, we will call parents to have the child picked up.
・ If an emergency is required, we will take the patient in an ambulance or school staff will transport the child to a hospital and have the guardian come to the hospital immediately. In the event of an accident or injury, we will contact the parents by telephone (injuries that require immediate attention), accident reports (large visible injuries, bruises, injuries near vital points), and bus reports (at school).
・ For small injuries and accidents that occur: small abrasions and cuts often occur in daily life, and parents may not be contacted due to the size of the injury or accident and the condition of the student.
If your child is injured without contact, please contact the school. Please note that dealing with all bruises and scratches is very difficult.
Requests for our parents and guardians:
1. Have your child(ren) wash their hands and gargle thoroughly upon returning home from school
2. If your child(ren) has a fever (over 99.5), or any other cold or symptoms, they may not come to school. Please keep them at home until they are in good health.
3. If your child(ren) will be absent from school, please notify our office of their absence with details by email.

APPLICATION PROCEDURES

1.Please send us your application by clicking . After applying, an automatic reply will be sent.
*If you do not receive an email, please send us email directly. (contact@hayama-international.co.jp)

2.Please make a payment by a credit card or bank transfer.

3.1 Application, 2 Transfer of Tuition & Extend Stay fee are received, we will send you a final confirmation email from the school and the application procedure will be completed.

Deadline for application
Session 1 : By 5pm Wednesday, March 13th
Session 2 : By 5pm Wednesday, March 20th

*Depending on the session a class may soon reach capacity. As soon as we reach the capacity, we will terminate the reception of that session.

PAYMENT

Payments can be made by bank transfer or credit card. An invoice will be sent by an email within 7 days after applying the program.
*Your order will be automatically canceled if we don't receive any order confirmation from you by the due date.

    Spring School Application

    Child's First Name

    Child's Last Name 

    *If your child has a middle name, please put a hyphen (-) without using a space. Ex) First name-Middle name.

    Child’s Birthday

    Blood Type

    UnknownABOAB

    Gender

    MaleFemale

    Nationality 

    Address

    Zip

    Prefecture

    City

    Street Address

    Name of School Attending

    Grade

    Allergy 

    Allergy content

    Medical history 

    Medication Needed 

    Is this your first time to come to Hayama International School?

    YesNo

    Family Information (Emergency)

    Full Name of Guardian1

    Relationship

    Guardian1 Date of Birth 

    Guardian1/Mobile#

    Guardian1/E-Mail(PC email only)


    Full Name of Guardian2

    Relationship

    Guardian2 Date of Birth 

    Guardian2/Mobile# 

    Guardian2/E-Mail (PC email only)

    Payment Option

    Bank transferCredit card
    ※Please write one email address to receive the invoice.
    Please be aware that mobile phone email addresses will not be accepted.


    Class Schedule

    Please choose the session you want to apply.

    Session1: 3/18~3/22'Culinary Canvas - Young Chef Edition'


    ¥41,000

    OPTIONAL

    School Bus

    No needArea A(+¥2,500)Area B(+¥3,500)

    *It depends on the area you live in, so please check 'SCHOOL BUS' for details.

    School Lunch

    No needKindergartener(+¥2,000)primary school student(+¥2,400)

    DayCare

    Not WishWish

    ※This amount is not added to the total price.
    Payment will be charged separately.

    Session2: 3/25~3/29'Manga Magic - Young Cartoonist Adventure'


    ¥41,000

    OPTIONAL

    School Bus

    No needArea A(+¥2,500)Area B(+¥3,500)

    *It depends on the area you live in, so please check 'SCHOOL BUS' for details.

    School Lunch

    No needKindergartener(+¥2,000)primary school student(+¥2,400)

    DayCare

    Not WishWish

    ※This amount is not added to the total price.
    Payment will be charged separately.

    Remarks (If you have any questions, please fill in here. If you are a SOFA sponsored family, please write about it here.)

    Amount Payable

    ¥

    Refunds and cancellation policy:

    The cancellation policy is as follows. We require a 21 days notice prior to the start of the session, otherwise you will be charged the percentage below.
    21 days prior to the start of the session: 0% (full refund)
    20 to 16 days prior to the start of the session: 30%
    15 to 11 days prior to the start of the session: 50%
    10 days prior to the start of the session: 100%
    We will not accept cancellations or any changes once the session starts.
    *The office opens 9am to 6pm. If you wish to contact the school after 6pm on weekdays or Saturday and Sunday, please email. (contact@hayama-international.co.jp)

    English Level Check

    My child attends/has attends an

    International SchoolESL Afterschool Program. ex:EikaiwaMy child does not attend an international school or English language program.

    When?

    My child can

    ReadWriteSpeak English

    Questionnaire

    ※How have you found us? (You can choose multiple)

    1.Facebook2.Instagram3. Flyer4.HP5. Search Engine6.school bus7. Introduction8.Other

    If you choose Other, please write how you find us.

    School Waivers & Agreements

    With the exception of the “Photograph & Video Release”, all waivers & agreements MUST be signed/initialed in order for this application to be processed. No changes to the waivers & agreements will be accepted.

    Other Fees

    Parents need to pick-up their child on time at 3:00. There might be a late pick-up according to the supervisor on duty that evening, you will be expected to give that supervisor payment before leaving. If you are later than 90 minutes picking up your child(ren), we are required by law to call child protective services.

    In case of Emergency


    I understand every effort will be made to contact the parents/guardian or listed emergency contacts in case of an emergency. In the event I cannot be reached, I hereby give permission for my child to be transported to the nearest medical facility. I also understand that I will be responsible for payments of any medical expenses incurred on my child’s behalf and that Hayama International School does not have funds available for payments of medical treatment for my child.

    Waiver


    I understand that Hayama International School assumes no responsibility for injuries or illnesses which my child may sustain as a result of my child’s physical condition resulting from participation in any session activities, athletic activities, sports programs, the use of any equipment, exercise or other activities. I expressly acknowledge on behalf of myself and my heirs that I assume the risk for any and all injuries and illnesses, which may result from participation in these session activities. I hereby release and discharge Hayama International School, its agents, servants and employees from any and all claims for injury, illness, death, loss or damage, which my child may suffer as a result of my child’s participation in these activities. I understand that Hayama International School is not responsible for personal property lost or stolen while members and/or program participants are using Hayama International School facilities or on Hayama International School premises. I acknowledge the WAIVER set forth above.

    Photograph and Video Release

    I hereby agree to grant my full and irrevocable consent to release any photographs and/or video footage to Hayama International School, for online album and art purposes in any medium publication or publicity, alone or in conjunction with the photographs or video footage of other persons objects or text material, and either with or without my name accompanying quotation.

    REFUNDS AND CANCELLATION POLICY:


    The cancellation policy is as follows. We require a 21 days notice prior to the start of the session, otherwise you will be charged the percentage below.

    21 days prior to the start of the session: 0% (full refund)
    20 to 16 days prior to the start of the session: 30%
    15 to 11 days prior to the start of the session: 50%
    10 days prior to the start of the session: 100%
    We will not accept cancellations or any changes once the session starts.

    *The office opens 9am to 6pm. If you wish to contact the school after 6:00pm on weekdays or Saturday and Sunday, email (contact@hayama-international.co.jp)
    *Bank transfer fee is paid by the applicant.

    ※Confirmation page would not appear.Please check once again before you click send button.

    Accept





    MEMBERS

    You can see your child's group picture from here.
    Please choose your child's session and class. Also you can get password from school letter.
    The Picture is available until April 30th, 2024.

    Coming Soon.